Fellowship Grant: How to Apply

Grant Criteria

Purpose

The Fellowship Grant is intended to enable Qualified Institutions to provide post-doctoral research fellowship training to qualified applicants in one of the two areas of stated interest to the Hillblom Foundation.

Grant Making Procedures

The fellowship applicant requires the full support of both the host institution and the proposed mentor. The Fellowship Grant shall be made directly to and administered by the office of contracts and grants at the Qualified Institution, which shall be responsible for the expenditure of the grant funds. Preference shall be given to applicants who have not undertaken a fellowship in the past. Annual renewal of a Fellowship Grant shall be subject to the Foundation’s approval.

Expectations of the Host Institution and Mentor

The host institution and mentor will provide appropriate infrastructure (computer access, personal work space, laboratory space, access to core facilities, library use, research training classes etc). The mentor will personally undertake and oversee the research training of the fellow to include weekly meetings, supervision of the research process and encouragement of the development of independence of the fellow. In its selection process, the Foundation will take into account the research careers of prior research fellows in the mentor’s laboratory.

Expectations of the Fellow

The fellow must be highly promising based on performance during prior training with a demonstrated productivity in research. The fellow will be asked to demonstrate a distinct research plan that is important and achievable. The fellow will be asked to identify planned research milestones. The fellow will be required to submit an annual report to the host institution and the Foundation (submitted electronically via the LLHF Grant Management System).  It is expected that the fellow will give presentations by the end of year one and will publish by the end of year two and this should be reflected in the annual report. Additionally, the fellow will be required to attend the Annual Hillblom Scientific Meeting to give a presentation on the findings of their research to date. The annual renewal of any Fellowship Grant for the three year time period will be contingent upon a satisfactory annual report and presentation at this forum. Renewal / non-renewal decisions by the Board of Directors of the Hillblom Foundation are final and not subject to appeal or review.

Grant Restrictions

In appraising applicants for Hillblom Fellowship Grants, preference will be given to those who (a) received their doctorate degree no more than 3 years prior to the current application (if more than 3 years, please explain) and (b) who receive no extramural funding for the 3 year period of the Fellowship Grant. To be eligible for this grant, applicants must commit 100% of their effort to research directly related to the project described in the application for funding.

If a fellow has active or pending funding from another source at the time of their application submission to the Foundation, consideration will be given for other sources of support for costs such as salary, benefits and education. Applicants with additional support must submit a letter from the Chair of the department which (a) clarifies all of the sources of funds available to the awardee on a yearly basis and (b) guarantees that in no case will the additional support detract from the fellow’s commitment to the Hillblom research project and that all funded research is directly related to the subject matter of the Hillblom project.

Research Costs

Personnel costs are restricted to the fellowship applicant only with a maximum of $5,000 per year for equipment and $2,500 per year for travel (including the Annual Hillblom Foundation Scientific Meeting). Supply costs are not allowed.

Acknowledgements

All publications and presentations related to the Hillblom Grant should cite support by the Hillblom Foundation.

Fellowship Grant Details

  • Qualified Institutions: The PI’s lab must be affiliated with an institution within the state of California
  • Funding Areas: Diabetes or Aging
  • Maximum Funding: $75,000 per year
  • Duration of the Award: Up to three (3) years, subject to annual Foundation approval, non-renewable
  • Maximum Allowable Indirect Costs: 10% included in the total grant
Important Dates to Remember
  • Application Submission Start Date: December 29, 2023
  • Application Due Date: January 31, 2024 at 5PM PST
  • Funding Decisions Announced: June 2024
  • Anticipated Start Date: July 2024

Start Your Application and Online Help

Start an application

You must have an account on LLHF.org in order to submit your application. Click the "Start New LLHF Grant Application" or "Start New LLHF LOI" button on the right to begin your application/LOI process.

Navigating and Viewing the Online Application Form

Once you start a new application, you may review all the pages of your online application form by clicking through the PAGE NAVIGATION at the top of each page.

  • We recommend that you use this PAGE NAVIGATION at the top of each page to jump from page to page to review your application.
  • Using the NEXT or PREVIOUS buttons will force you to fill out required fields before moving to another page.

Clicking "NEXT" and "PREVIOUS" Buttons

When you click NEXT or PREVIOUS buttons at the bottom of the online application form, your information will be saved. NOTE: Clicking NEXT will require you to fill out all required fields.

Uploading Files

  • When asked to upload a file to complete your application, you may only upload a PDF formatted file. Do not upload MS Word or any other type of files. The system will only accept PDFs.
  • You may only upload ONE PDF file per question.
  • You may open and preview your PDF upload once you save your application. You can save your application by advancing to the next page or using the "Save and Continue Later" feature at the bottom of the page.

Save and Continue Later

You may start an application and continue it at a later date.

Generate a PDF Preview of Your Application

Generate a PDF copy of your application for a final review by you and your colleagues.

  • Click the "Generate PDF Preview" button on the last page of the application form to generate a PDF copy of your application for a final review.
  • Your PDF link will be available from your dashboard in the "View Application" field.
  • Note: after this step, from your dashboard, you will also be able to "view" or download a copy of your application, "edit" the application to make changes or "submit" your final application.

Editing Your Application PDF

You may edit your application until the deadline date, from your dashboard. Click on "Edit" under the "Edit Application" field.

  • If you update your application but your PDF is showing the previous version, please RELOAD/REFRESH your browser to see the latest version of your application.
  • NOTE: Please remember, your temporarily link is no longer valid once you have generated a PDF preview; therefore, any changes must now be made from your dashboard.

Signatures

  • Signatures can be added after you have generated a PDF preview of your application.
  • Once you have made all of your revisions in the "Edit Application" field and you have downloaded a final copy of your application PDF, you must add your certified e-signatures using a program such as Adobe Acrobat or DocuSign.
  • Your application will be considered incomplete if you do not insert both signatures to your application cover page.
  • NOTE: After you have added signatures to your PDF, you will need to upload a copy and submit it to the LLHF in the "Upload Final App with Signatures" field on your dashboard.

Submitting an Application

  • To officially submit your application to the Foundation you will need to upload your final application PDF on your dashboard. Please follow directions on your dashboard.
  • You will only be allowed to submit your application once, so please make sure that you do not submit the PDF until it is signed and final.
  • Applications will not be accepted after the deadline date.

Apply Online

All grant applications must be submitted via our online grant management system.

Start New LLHF Grant Application

Important Quick Tips

  • Whenever you use the “Save and Continue Later” feature, make sure to copy the temporary link provided and email it to yourself. (Note: you will receive the same link every time you use this feature and this link is only valid for 30 days.)
  • You must edit your online form from the link provided.  Your application will not appear in your dashboard for review and final editing until you have completed all of the required fields and have generated a "PDF Preview" (the last step of the online form).
  • Once you generate a PDF preview of the application, the temporary link that was provided is no longer valid; therefore, if you need to edit the application after this step, it must be done from the PI’s dashboard.
  • Note: your application is only visible in your dashboard AFTER you generate a PDF preview. If you do not see your application after you have created a PDF, please contact us.
  • If you are editing your application on your dashboard but your PDF is showing the previous version, please RELOAD/REFRESH your browser to see the latest version of your application.

How to Format Your PDF Uploads

Formatting Requirements for PDF uploads (consistent with NIH PHS 398 Guidelines)

Font

  • Use Arial, Helvetica, Palatino Linotype or Georgia typeface and a font size of 11 points or larger. (A symbol font may be used to insert Greek letters or special characters; the font size requirement still applies.)
  • Type density, including characters and spaces, must be no more than 15 characters per inch.
  • Type may be no more than six lines per inch.
  • Use black ink that can be clearly copied.
  • Print must be clear and legible.

Page Margins

  • Use standard size (8 1⁄2” x 11”) sheets of paper.
  • Use at least one-half inch margins (top, bottom, left, and right) for all pages, including continuation pages.

Pagination

  • The file must be single-sided and single-spaced.
  • For new Grant Applications, please do not add page numbers when you upload your PDFs.
  • For Progress Reports, consecutively number pages throughout the report. Do not use suffixes (e.g. 5a, 5b). Do not include unnumbered pages.

Figures, Graphs, Diagrams, Charts, Tables, Figure Legends, and Footnotes

  • You may use a smaller type size but it must be in black ink, readily legible, and follow the font typeface requirement.