Meeting Info
THE WESTIN® RANCHO MIRAGE GOLF RESORT & SPA
71333 DINAH SHORE DRIVE, RANCHO MIRAGE, CALIFORNIA, USA, 92270
Click Here for Final ASM Meeting Schedule/Agenda
LARRY L. HILLBLOM FOUNDATION 21ST ANNUAL SCIENTIFIC SESSIONS
THE WESTIN® RANCHO MIRAGE GOLF RESORT & SPA
71333 Dinah Shore Drive
Rancho Mirage, CA
October 20 – 21, 2025
Note to Speakers: Network grants have 30 minute time slots, with 20 minutes to present and 10 minutes for Q&A from our SAB and audience. Start-Up and Fellowship grants have 20 minute time slots, with 10 minutes to present and 10 minutes for Q&A from our SAB and audience. Please do not let your slide presentations exceed the allowed 20 minutes or 10 minutes, so that we have enough time for discussion.
Sunday, October 19, 2025
OVERVIEW
Hotel Check-In at 4:00PM
Bring your presentation on a flash drive to the Rancho Mirage Meeting Room to the Hillblom AV Team. This will be your opportunity to do a practice session.
2:00pm – 6:00pm
Monday, October 20, 2025
OVERVIEW
Registration at Oasis Foyer near Rancho Mirage
7:30am – 8:30am
Breakfast in the Oasis Room
7:30am – 8:30am
Scientific Sessions in Rancho Mirage
8:30am – 10:15am
Break
10:15am – 10:45am
Scientific Sessions in Rancho Mirage
10:45am – 12:15pm
Lunch in the Oasis Room
12:15pm – 1:20pm
Scientific Sessions in Rancho Mirage
1:20pm – 3:00pm
Break
3:00pm – 3:30pm
Scientific Sessions in Rancho Mirage
3:30pm – 5:10pm
Cocktail Reception in the Oasis Courtyard
6:00pm – 7:00pm
Dinner in the Oasis Room
7:00pm – 9:00pm
Tuesday, October 21, 2025
OVERVIEW
Breakfast in the Oasis Room
7:30am – 8:30am
Scientific Sessions in Rancho Mirage
8:30am – 10:30am
Break
10:30am – 11:00am
Scientific Sessions in Rancho Mirage
11:00am – 12:00pm
Lunch in the Oasis Room
12:00pm – 1:30pm
Scientific Sessions in Rancho Mirage
1:30pm – 3:10pm
For specific questions related to your presentation please contact us.
Registration and Meeting Information
The Larry L. Hillblom Foundation 21st Annual Scientific Meeting will take place in Rancho Mirage, CA on October 20 & October 21, 2025.
Registration is open and the online “registration form” must be completed no later than Monday, August 4th, 2025.
All travel, transportation, housing and incidental meals are the responsibility of each grantee. Meeting attendance is mandatory. The LLHF includes in each of your grant budgets money for travel to attend our Annual Scientific Meeting.
The Foundation *does not* make your hotel reservation. Once you complete the following registration form and by August 19, 2025 please book your hotel accommodations at the Westin Rancho Mirage. Below is the hotel information including contact info or a link to book directly.
Meeting presentations will begin at 8:30 a.m. on Monday, October 20th and conclude on Tuesday, October 21st at 4:00 p.m. Please plan your travel accordingly to participate in ALL meeting activities.
Hotel Information
THE WESTIN® RANCHO MIRAGE GOLF RESORT & SPA
71333 Dinah Shore Drive
Rancho Mirage, CA 92270
Reservations: 1-760-328-5955 (mention that you are with the Larry L. Hillblom Foundation Scientific Meeting)
Westin Rancho Mirage Website
Reservations
Click here to book your room reservation.
You will need to secure your room reservation by Monday, August 19th, 2024 in order to guarantee accommodation. A credit card will be required in order to guarantee your reservation and an advance deposit will be charged to guarantee your room. All travel, transportation, housing and incidental meals are the responsibility of each grantee (your LLHF grant budget covers these costs). Please contact the hotel directly to secure your room with our group rate.
Group Room Rate: Please book directly with the hotel as soon as possible.
The following rooms/rates are available in our block on both Sunday and Monday nights (you can also extend your stay at the group rate if rooms are available):
- $289 per night plus tax – Inland View Balcony
- $289 per night plus tax – Inland View
- Note: Valet parking is an additional $39++ nightly fee with 24 hour in and out privileges included
- Toll Free Reservation Number: 800-334-3999
- Please reference the “Larry L. Hillblom Foundation Scientific Meeting” when making your reservation, so that you will receive our group rate and be added to the correct room block.
Transportation
More Info Coming Soon!
General Airline & Airport Information / Driving Directions:
- The Monterey Plaza Hotel provides details for your convenience.
Airports:
- Monterey Peninsula Airport (MRY) is a 10 minute drive to the hotel and has over 40 daily flights on several major airlines.
- San Jose Airport (SJC) is 75 miles north of Monterey, with a driving time of approximately 1.5 hours.
- San Francisco Airport (SFO) is 100 miles north of Monterey, with a driving time of approximately 2 hours.
Ground Transportation:
- Monterey Air Bus Shuttle Service
Provides direct service from San Jose & San Francisco airports to the Monterey Plaza Hotel
PH: 831-373-7777 - Main Event Transportation
Provides direct service from San Jose & San Francisco airports to the Monterey Plaza Hotel
PH: 831-646-5466 - Yellow Cab
Local taxi service in Monterey, as well as airport pick-up/drop-off
PH: 831-333-1234 - Google Map
Meals
The following meals will be provided for you during the program:
- Monday, October 20th: Breakfast, Lunch and Dinner
- Tuesday, October 21st: Breakfast and Lunch
Business Center
- There are two 24 hour self service business centers located the hotel (charges vary).
Additional Notes
As a reminder, the LLHF includes in each of your grant budgets money for travel to attend our Annual Scientific Meeting. In addition to your required presentation, as a professional courtesy to our Board and your fellow scientists, you are expected to participate in all of the activities of our meeting.
If you have any questions regarding the scientific meeting or hotel information, please contact us directly.
We hope that you have had an exciting and productive year! We are looking forward to seeing each of you in October.
LLHF Annual Meeting Registration Form
2025 Presentation Information
Specific Content for Presentations
- Please specifically address the following in your talk: research findings to date, progress over the last year, goals for the coming year or conclusions/findings and future direction.
- Please limit the number of slides to 1 per minute so that you won’t exceed your stated time limit.
- NETWORK Grantees and Co-Investigators will be allocated 20 minutes TOTAL for their presentation.
- Please speak no longer than 20 minutes because we need to allow 10 minutes at the end of your allotted time for a few questions and discussion.
- Make sure to address your progress on all projects from the entire team (the PI and all Co-investigators) on the grant.
- START-UP and FELLOWSHIP Grantees will be allocated 10 minutes TOTAL for their presentations.
- Please speak no longer than 10 minutes because we need to allow 10 minutes at the end of your allotted time for a few questions and discussion.
- The presentation should be articulated clearly and concisely and should be engaging for the audience. We suggest that you practice with your mentors and get guidance and final approval from them, as the oral presentation will impact your overall review from the LLHF SAB and Board.
- If this is your final presentation, please include a “summary” slide that encapsulates your LLHF project and discusses your future plans. Please make sure to include bullet points that address the following: 1) where you are going, 2) any active research grants/projects that you are currently working on, 3) any pending grants/funding, 4) any published papers, 5) any awards/honors, etc.
NOTES:
Please keep in mind that it is not necessary to give an exhaustive discussion on your research project. Focus on a few key points or significant findings that will be important to or of interest to the audience, and allow the Moderator or audience members to ask about the issues they want to hear more about.
Q&A: We want all of you to participate in the discussion, particularly our fellowship and start-up grantees. This is a rare opportunity and we want you to take full advantage, so we expect each fellow to be prepared to ask at least 2 questions during the program. Our SAB moderator will go around the room to make sure everyone participates.
Technical Requirements and AV Information for Presentations
- An AV technician from Encore Audio Visual will be present in the Rancho Mirage Ballroom from 2:00 pm to 6:00 pm on Sunday, October 19th to load your presentation, review your slides and to review the presentation procedure with you. You must give your presentation to the AV tech in advance. Please bring a flash drive with your final presentation on Sunday, the 19th.
- For continuity, ALL presentations will be uploaded onto one central laptop. NO personal laptops will be used during the presentations. (AV will be able to accommodate either your PC or your Mac file format).
- Please create 1 single file for your presentation.
- If you are a Network Grantee with additional presentations from your Co-Investigators, please make sure that the ENTIRE presentation is ONE file. It is the responsibility of the Network P.I. to collaborate with your team to create a single presentation file for the meeting.
- The title of the file should be the name of the LLHF Grantee/Principle Investigator.
- If possible, please try not to include any specialized fonts, embedded video/movies or sound in your presentation.
- Please make sure to allow ample time to upload and review your presentation with the AV tech on Sunday, the 19th from 2:00 to 6:00 pm in the Rancho Mirage Ballroom.
We do not want you to lose your opportunity to present your research to our SAB and Board of Directors; therefore, we would appreciate your cooperation with these guidelines.
If you have any questions please contact us.
